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252 Schedules of record
252.1 Completion
These Schedules are to be completed at the time of the formation of a Cooperative Venture or on the rationalisation of properties. The completed Schedules shall be copied for the property trustees involved and the Forum of Cooperative Ventures. The completed Schedules shall be copied for the property trustees involved and for the Forum of Cooperative Ventures.
252.2 Values
The values to be recorded are either government valuations for as close in time to the formation of the Cooperative Venture as possible or comparable commercially obtained valuations. For the sake of accurate comparison these valuations must be within two to three years of each other and must all be of a like type.
252.3 Alterations
Any rationalisation of property including all disposals, acquisitions etc must be recorded in the Schedules and any variation to proportions agreed upon by the parties. Copies of this information must be sent to the Forum. See Schedule Six.
Schedules of record – Cooperative Ventures
252.4 Participating parishes
A:……………………………………………………………………………
B:……………………………………………………………………………
C:……………………………………………………………………………
Date of establishment of Cooperative Venture:................................
252.5 Schedule Two
(Name, location and legal description of properties contributed) Holding Trustees
Parish A:
Parish B:
Parish C:
252.6 Schedule Three
Value of contributions as at date of establishment or rationalisation
(only property or other assets included in the Cooperative Venture should be listed.)
A: Property
Date of
Valuations.............................................................................
Gov't valuations Agreed valuations Totals
A: B: C: A: B: C:
a) Land
b) Buildings A: B: C A: B: C:
(Churches & Halls)
c) Buildings A: B: C: A: B: C:
(Clergy or other residences)
d) Other
A: B: C: Totals
Agreed values totals (1)
B: Other Assets Parishes
(Parish funds) A: B: C:
Bank accounts
Investments
Motor vehicles
Totals (2).....................................................................................
Totals (3) (1+2)..................................................................................
252.7 Schedule Four
Liabilities
Parishes
A B C Totals
a) Mortgages on property
b) Unsecured debts Bank overdraft:
Loans:
Unpaid accounts and dues:
A B C Totals
Totals (4)
252.8 Schedule Five
Proportions
Property and assets (tot 3) A: B: C: Totals
Less Liabilities (total 4) A: B: C: Totals
Net contributions (total 5) A: B: C: Totals
Parish A Proportion of initial contribution % $
Parish B Proportion of initial contribution % $
Parish C Proportion of initial contribution % $
252.9 Schedule Six
Variations Clause 252.3 requires that all future such capital contributions shall be recorded. This Schedule of substantial changes to Schedules Two to Five, whether or not they vary the proportions in Schedule Five.
Title: Date:
i. Deletions of Property in Schedule Two
ii. Additions
iii. Rationalisations
Property Holding Trustee
Contributions Details Total
Parish A
Parish B
Parish C
The Cooperative
Venture
iv. Agreed variations to proportions Date:....................................
Previous Current
Parish A $ % $ %
Parish B $ % $ %
Parish C $ % $ %
Totals $ 100% $ 100%
252.10 Certificate
This is to certify that the amendments and Schedules of record for
..............................................................................................................
(Title of Cooperative Venture)
are accepted as correct in so far as they relate to property or assets held in terms of the amendments by the trustees named below
For the...............................................................................................................
Signed................................................................................................................
Date...................................................................................................................
For the...............................................................................................................
Signed................................................................................................................
Date...................................................................................................................
For the...............................................................................................................
Signed................................................................................................................
Date...................................................................................................................
Signing of Cooperative Venture agreements
252.11 Signing
All agreements involve:
a) The Partners
Each regional court will advise who shall sign the agreement at local, regional and/or national level. Clarification of these requirements should be obtained before the final draft agreement is prepared.
b) Property
All Schedules of property must include a certificate of acceptance signed by the appropriate trustees of each Partner.
c) JRCs
The Joint Regional Committee will appoint a member to witness the agreement.
252.12 Safe custod
The signed agreement or attested copies of the signed agreement and Schedules should be kept by
a) each local Partner
b) the Cooperative Venture
In case of Joint use - by the local committee
Union parishes - by parish council (session)
Cooperating parishes - by parish councilc) the Joint Regional Committee.
252.13 Agreement copies
The signed agreement or attested copies of the signed agreement and Schedules should be sent to
a) each regional court. The regional court will advise who shall receive signed and/or attested copies at regional and/or national levels and the number required
b) the Forum office. (Attested copy)
Note : An attested signed copy is a photocopy of the signed agreement attested as true by the local CV chairperson.